Wholesaling is a standard link in the supply chain. Manufacturers produce goods and sell them to wholesale suppliers, who sell them to retailers, who sell them to consumers for profit. 

Wholesale Buying

If you are a retailer looking to get inventory on the cheap, buying directly from manufacturers or wholesale suppliers is the way to go. However, this isn’t as simple as placing an order online and waiting for it to be delivered. Wholesale buying can be a complex B2B arrangement, especially when the deals are international.

This comprehensive guide will dive deeper into exactly how wholesaling works. We will also tell you what to look for in a good wholesaling partner and suggest some online marketplaces to get started. 

Guide to Wholesale Buying

Wholesale Buying Explained

Wholesaling is a relatively simple concept where a distributor handles the logistics of getting large quantities of manufactured goods to retailers. Although the idea is simple, it often involves large sums of money, meaning it is important to fully understand the process before diving in. Let’s start with the basics. 

Wholesale Pricing

The concept behind wholesale buying is to order bulk quantities as early in their life cycle as possible. In fact, many wholesale companies have minimum order quantities. By ordering directly from the manufacturer or an early wholesale supplier, there are fewer markups, and buying in bulk also reduces the cost per item. The result is obtaining goods at low wholesale prices, leaving room for healthy margins.

Wholesale Vs. Dropshipping

How Dropshipping Works

Wholesale purchasing involves buying goods from the manufacturer or a wholesaler at a low price, storing those goods, then reselling them in smaller quantities at a markup to customers. Dropshipping is when you sell goods from your store, directing those orders to the manufacturer or a dropshipper for fulfillment. Dropshipping eliminates the need to store or handle these products, though the profit margins will be lower. 

Requirements for Buying Wholesale

While anyone can purchase wholesale products, licensing is required to resell those products for a profit in the U.S. and other jurisdictions. Essentially, you need a tax ID and business license before you are legally permitted to operate such a business. Your state or local government body often handles reselling permits. In many cases, they come with tax exclusions, so you don’t have to pay B2B sales tax on wholesale goods acquired for reselling purposes.

Benefits of Buying Wholesale

How Retail Works

Wholesaling is a natural and integral part of the retail business model. It solves the disconnect between when products are produced and hit the shelves (whether those shelves are physical or digital). For retailers, wholesalers are usually the most cost-efficient solution for supplying inventory. Here are the main benefits.

More Affordable

Buying products direct from the manufacturer, or as soon after in their lifecycle, will net you the best prices as these goods have passed through fewer hands (and markups). Buying in bulk also helps reduce individual unit prices as it is less work to ship you a full pallet than a handpicked number of items. Purchasing the largest bulk shipping quantity directly from the manufacturer will generally get you the most affordable prices to earn the highest margins. 

Wider Product Selection

Manufacturers often don’t possess the infrastructure to be effective suppliers for a wide range of products. Wholesale suppliers order large quantities directly from manufacturers to resell in wholesale quantities for a profit. These companies essentially provide logistics and a large selection of quality products, acting as a middleman between manufacturers and retailers. They often operate massive warehouses stocked with goods from many manufacturers, which you can order from via a catalog. 

Opportunity to Scale Up

Since wholesalers deal in huge quantities of products, they can generally meet the needs of retailers as they grow and expand. This is again part of their value as a bulk supplier, ensuring their customers receive the quantity of goods they need, when they need them. 

Process of Buying Wholesale to Resell

Again, the concept of ordering wholesale goods is pretty straightforward, though, in practice, there are several factors you need to consider. Especially when it comes to international wholesale suppliers, the process can be somewhat complex. Keep these things in mind when getting started.

Choose Between a Global or Local Supplier

You’ll find that many wholesale suppliers are international. This is because most manufacturing takes place in China, and labor costs tend to be lower in other countries. Oftentimes, the cost of buying goods from international suppliers is lower than ordering domestically. However, international orders can present a number of challenges, including language barriers, complicated shipping (importing and customs), and less recourse in the event of a supply issue. 

Pick Two to Three Suppliers

When it comes to any aspect of your business, putting all of your eggs in one basket can be risky. The same goes for choosing a wholesale supplier. Your company will rely heavily on receiving new products in the amounts and timeframes that you need them. Should something interfere with your ability to receive an order in time (international holidays, shipping delays, supply chain issues), you may end up with a shortage of products and be unable to complete orders, losing sales. Forming relationships with a few dependable suppliers ensures you have alternative options when obstacles arise. 

Request Product Samples

Wholesale orders can be a significant investment. Before ordering a pallet of something for resale, it is best practice to receive a sample first to ensure it meets your expectations. This is especially true when ordering from international suppliers, as the quality of cheap goods can be questionable. It is also not unheard of for international scammers to take your money and run. Samples will help vet them before sending a large payment. 

Negotiate Your Terms

Wholesale suppliers should be seen as long-term partners of your small business. As such, you should negotiate terms from the get-go to put you in a better position. You don’t want to jump the gun placing your first order, accepting whatever terms set forth by the supplier. Wholesalers are often able and willing to negotiate to get the sale, so talk about order quantities, prices, lead times, and shipping costs beforehand since you will probably be operating under these terms for the foreseeable future. It is easier to start off on the right foot than try to change the terms of an existing contract agreement (even if that is just their default method).

Pay for the Wholesale Goods

Unless you use a marketplace like Handshake, B2B wholesale purchasing is often not very intuitive, especially for international deals. It usually isn’t as simple as punching in your credit card and shipping address. You may need to set up wire transfers, currency exchange rates, and importation documents. This will all depend on the supplier and their location. 

Where You Can Buy Wholesale Products

There are countless wholesalers all over the world supplying different types of products to every corner of retail. Unfortunately, finding them isn’t always easy, and not every industry has trade shows. Especially since international supply chains are so common, the best prices might lie on the other side of the ocean and through a language barrier. Here are some solutions for tracking down wholesale suppliers in your niche. 


Handshake Wholesale Buying Platform

Handshake is a wholesale marketplace made by Shopify. It features qualified wholesalers and a streamlined process, making it easy for retailers to source their goods. The buying process on Handshake is also simplified, avoiding many of the complexities of importing from international wholesalers. 

Wholesale Marketplaces

Alibaba Wholesale Buying

Popular international wholesale marketplaces include Alibaba and IndiaMART. Here you can connect with manufacturers and suppliers primarily based in Asia, offering low prices on all manner of goods. Many B2B marketplaces help you connect with suppliers, though the actual business transaction can still be somewhere complicated. 

Ecommerce Forums

If you want to find dependable wholesalers in your industry, consider joining online forums in your niche and conversing with industry peers. You can ask directly for suggestions and references or do a little detective work to see where your competitors are ordering their goods. Surprisingly, many experts are willing to help, even if they are direct competitors. There are also often wholesale vendors in these forums looking to connect with new clients. 

Facebook Groups

Similarly, Facebook groups focused on different ecommerce industries exist for networking and sharing ideas. Joining these groups will allow you to stay abreast of news in the industry and make valuable contacts, including wholesalers. 

Google Search

Google is always a reliable place for research. Simply searching for wholesalers with keywords related to your niche can turn up websites and business directories for wholesalers who may have exactly what you’re looking for. Just be sure to vet these results with further research. Scammers create websites for the sole purpose of tricking legitimate businesses.

Additional Factors to Consider While Wholesale Buying

Aside from the ordering process, there are a couple of important considerations before and after making a deal. 

Be Prepared to Negotiate

Wholesale suppliers tend to operate much differently than retail stores. They deal in large-scale orders, which can amount to large quantities of cash changing hands. They are essentially the salesmen of the B2B world, meaning B2B sellers are often willing to negotiate terms and pricing to make a sale. These terms will directly impact your profitability, so be prepared to negotiate. 

Keep Storage Space Organized

When getting your feet wet in the world of wholesale buying, it can be easy to underappreciate the logistics of buying products in bulk. The last thing you want is to have a pallet show up at your doorstep with no good way of moving or storing it. Unless you have access to a forklift, be prepared to unwrap, unpack, and shelve a lot of units, which can be tiresome work. Also, make sure you have a storage solution that allows you to easily access and pull items for sales orders.

Tips for Choosing a Wholesaler

While making comparisons on paper is important (prices, shipping times, etc.), the value of a legitimate wholesaler is as much about their service as products. The goal is to build a steady and long-lasting business relationship, so give some thought to whom you want to supply your reselling business for the foreseeable future. 

Be Sure the Company is Reliable and Trustworthy

When vetting your wholesale partners, the most important thing is to ensure their legitimacy and reliability. Prices and terms can always be revisited, but unfulfilled orders or misrepresentation can cost you. Look for reviews and references to ensure the company is legitimate, and try to get first-hand impressions from other businesses that work with them.

Don’t Overlook Customer Service

Should anything go wrong with an order, it can be a considerable expense for the bulk items and shipping costs. You want your wholesale business partner to be reliable in not making mistakes, but also have high-quality customer service to correct any issues before they impact your bottom line. 

Weigh Your Options

It is rare to find that one wholesaler is superior to another in every aspect. The nature of competition implies that each will have its own strengths and weaknesses. This could be a better selection, lower prices, faster shipping times, or better service. Consider which factors are most important to you and diversify your suppliers so you can check as many boxes as possible.

Go For the Experts

One important factor you don’t want to overlook is the professionalism and expertise of a supplier. This might not immediately impact things on paper, but a supplier with expert knowledge of the products they offer is a good sign. Conversely, a supplier who doesn’t seem to have a good understanding of the wholesale products they are selling can be a major red flag. 

Inquire About Lead Times

While lead times don’t directly affect profitability, they can have a significant indirect impact on your operational capabilities. For example, if you suddenly see a spike in consumer demand for an item and want to place a supply order ASAP, a wholesaler with long lead times may result in you running out of stock. This can mean lost sales and unhappy customers, which can cost you in the long run. 

Go Over the Ordering Process

Ease of ordering is another indirect but important factor. For example, automating reordering through your POS system will save you time and effort whenever you need new stock. Generally, domestic orders will generally be much more straightforward than international ones, though even international suppliers can vary in their wholesale buying process. 

Plan Your Budget and Inventory

When it comes to ordering wholesale, quantity is key. In most cases, the more you order, the better prices you will get. However, don’t get overzealous about ordering massive amounts if that means tying up your liquid funds or ending up with too many wholesale products that aren’t selling. Use data about product demand, sales history, and price points to determine when and how much inventory to order. 

Ask Around for Recommendations

Don’t be sold on a partnership just from the promises of a wholesaler. Seeking out references to verify claims about service and satisfaction will help you know whether a wholesaler’s other customers are happy with tier service. If you can’t find anyone else dealing with a particular wholesaler, that itself may be a red flag. 


Time to Start Wholesale Purchasing

Now that you know where to look and what to look out for, you are ready to start tracking down legitimate wholesalers to supply your operation. Remember to have things on the business end ironed out, including necessary licensing and permits.

Try to find a few distributors who offer good prices and service for the wholesale products you need to ensure you aren’t at the whim of a single entity’s decisions and schedule. After that, it is all about negotiating fair terms that leave you plenty of room for decent profit margins. 

Building a long-term relationship with your supplier benefits you both, ensuring a long and profitable business partnership. Just be sure to factor in all overhead costs to ensure you earn an adequate profit margin after importing, storing, and selling their goods. 

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